Class 2 Signing only with organization name

Q.Why Class II Digital Signature?

Ans. Class II DSC is issued wherein the identity of a person is verified against a trusted, pre-verified database.

Q. Where Class II Digital Signature (sign + encryption)can be used?

Ans. Class II DSCs can be used in

• Income Tax e Filing
• Provident fund e Filing
• GST e Filing
• MCA21 – Ministry of Corporate Affairs
  • Upload of eForms
  • Make Payments
  • Annual e-Filing
• DIN – Director Identification Number
• IEC – Import Export Code
• Tenancy Contracts
• Verify Electronic Documents
• Filing of so many state tenders
• and many more…

Q.What is Signing Certificate and encryption certificate?

Ans.To use a digital signature or encryption we must have a digital id or digital certificate or pubic key certificate or identity certificate. It is an electronic document used to prove the ownership of a public key.

• Signing certificate, which acts as a digital signature between Sender and Recipient. When we sign data, we include our digital signature with the data as shown in image. It ensures that messages have not been tampered.

Q. What are the required documents?

• Document as proof of identity (Any one):
  • Aadhaar (eKYC Service)
  • Passport
  • Driving License
  • PAN Card
  • Post Office ID card
  • Bank Account Passbook/statement containing the photograph and signed by an individual with attestation by the concerned Bank official.
  • Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments.
  • Any Government issued photo ID card bearing the signatures of the individual.
• Documents as proof of address (Any one):
  • Aadhaar (eKYC Service)
  • Telephone Bill
  • Electricity Bill
  • Water Bill
  • Gas connection
  • Bank Statements signed by the bank
  • Service Tax/VAT Tax/Sales Tax registration certificate.
  • Driving License (DL)/ Registration certificate (RC)
  • Voter ID Card
  • Passport
  • Property Tax/ Corporation/ Municipal Corporation Receipt
• Supporting Documents in respect of Existence of organization (Any One)
  • Individual/Proprieto rship Firm
    • Copy of Business Registration Certificate” (S&E / VAT / ST/GST)
    • Copy of statement of bank account (First and second page)
    • Copy of ITR accompanied by computation of income/financial statement (Front side page-1)

Note If the individual proprietor does not have proof of Business Registration, copy of the PAN Card and copy of the address proof of the Individual/Proprietor should be submitted.

In case, the tax return has not been submitted, the Individual/Proprietor should provide a self signed affidavit stating the reason.

The bank account should be in the name of organization.

• Partnership Firm
  • • Copy of partnership deed ( Max of first three pages including list of partners and authorised signatories)
    • Copy of PAN card (Front side )
    • Copy of statement of bank account (First and second page)
    • copy of ITR accompanied by computation of income/financial statement pertaining to last financial year (First and second page)
    • For Class 3 Physical verification, a CA should make available a tamper proof video capture facility in their application. The video recording of interactive session with DSC applicant by using the facility provided by CA application should be not less than 20 seconds. The CA should verify the same prior to issuance of DSC to DSC applicant.

   

• Corporate Entities
  • Copy of Company Pan Card (Front side ) Copy of certificate of incorporation
  • copy of article and memorandum of association o Copy of statement of bank account (First and second page)
  • The copy of audit report along with the annual return pertaining to last financial year (First and second page)
  • The authorized representatives for forwarding / certifying the application form for DSC should be duly authorized by the resolution of board of directors
  • Certified copy of organizational ID proof of authorised signatory Association of person
• Body of Individuals
  • Copy of PAN Card of entity(Front side)
  • Copy of Incorporation and Registration Certificate issued by authority such as Registrar
  • Copy of Memorandum of Association/copy of rules/Bye laws oCopy of Bank Statement(First and second page)
  • Copy of Income Tax Return of last year(Front side page-1)
  • Authority/Resolution for Authorization to Authorized Signatories for DSC application/ forwarding/ attestation of organizational documents
  • Certified copy of organizational ID proof of authorized signatory
• Limited Liability Partnership
  • Copy of Pan Card of LLP (Front Side)
  • Copy of incorporation and Registration Certificate issued by authority such as Registrar
  • Copy of LLP agreement
  • Memorandum of Association/copy of rules/Bye laws
  • Copy of Bank Statement(First and second page) oCopy of Income Tax Return of last year(Front side page-1)
  • Authority/Resolution for Authorization to Authorized Signatories for DSC application/ forwarding/ attestation of organizational documents
  • Certified copy of organizational ID proof of authorized signatory
• Non-Government Organisation /Trust
  • PAN Card of NGO/Trust(Front side)
  • Incorporation and Registration Certificate issued by authority such as Registrar /sub-assurances oCopy of Trust Deed
  • Copy of rules and Bye laws of NGO
  • Copy of Bank Statement verified/attested by Banker(First and second page)
  • Copy of Income Tax Return of last year(Front side page-1)
  • Authority/Resolution for Authorization to Authorized Signatories for DSC application/ forwarding/ attestation of organizational documents
  • Certified copy of organizational ID proof of authorised signatory

With the above documents the following conditions will apply.

1. Validation of signature on application forms: At least one identity or address proof should contain signature of applicant. If absent, subscribers should submit their signatures validated by the bank where they hold a bank account. The CA should use that verification document to confirm the signature of subscriber present on the application form.
2. Validity of the Address Proof: In case of any utility bills like electricity, water, gas, and telephone bill, in the name of the applicant , the recent proof, but not earlier than 3 months from the date of application should be attached.
3. Using single document copy to be used for both Identity & Address proof: This may be considered. However, if the address in the Photo-id is different from the address given in the application then a separate address proof may be insisted for.
4. Attestation against original copy: Copy of supporting document should be attested by any one of the following:
   1. Group ‘A’ /Group ‘B’ Gazetted officers
   2. Bank Manager/Authorised executive of the Bank
   3. Post Manager

Q.What is PKI?

Ans. A Public Key Infrastructure (PKI) is a set of roles, policies, and procedures needed to create, manage, distribute, use, store, and revoke digital certificates and manage public-key encryption.

Q.Where it can be stored?

• The signature keys should be generated in the crypto-medium and should not be copied.
• The encryption keys are to be generated at the subscriber’s system and should be archived prior to transfer into crypto-medium.